Public Sector Entity
Our client is a public sector entity of the Hong Kong Government that was established to promote trade and investments throughout the world. Run as a commercial entity outside of the Hong Kong Government our client’s operations work on bilateral trade and promotions to market and promote Hong Kong to business throughout the world. Due to the recent establishment of their Bangkok office they are looking for an experienced Office Manager to take on the following role
OFFICE MANAGER – DIPLOMATIC / GOVERNMENT TRADE
The Office Manager will play a key role in our client’s newly established office in Bangkok to set and implement administrative processes and procedures in line with our client’s overseas HQ’s. This will involve the following key responsibilities
To assist Head (Administration) in providing overall administrative support, including management of resources and systems (e.g. information technology systems), office accommodation and building maintenance, etc.
To assist in handling personnel matters of local staff
To supervise the preparation of accounting vouchers and reports for the office impress; to monitor the impress accounts; and to handle other related financial routines.
To manage the office filing system and records, including electronic records.
To negotiate with vendors and contractors on office supplies and equipment maintenance; and to be in charge of office inventories and related matters.
To arrange booking of accommodation and transportation for incoming guests.
To perform any other duties as assigned by senior officers.
Qualified to degree level in a related subject of study.
A minimum of 7 years of experience preferably in a public sector and/or foreign embassy role.
Proficient in written and spoken English and good communication in Thai – written and spoken.
Sound knowledge of common business software, such as Microsoft Words, Power Point and Excel, etc.
Detail oriented, strong teamwork, self-motivated, hardworking, honest, responsible and be able to work under tight deadlines.