Information Management Officer - NGO

Bangkok / 30k - 50k

Our client is an international non-profit organization whose mission it is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. Our client also endeavors to prevent suffering by promoting and strengthening humanitarian law and universal humanitarian principles. Due to a recent expansion of their organization in Thailand they are seeking an experiences administrative professional to take on the following opportunity.

The successful candidate will report to the Administration Manager and will be responsible for the information management ensuring a coordinated and consistent workflow, and act as the focal person for information management policies/rules/guidelines and written protocols, correspondence and related computer tools such as SharePoint, Lotus Notes databases and web-based application. This will involve the following key responsibilities:

  • Manages and coordinates a coherent and efficient flow of information, ensuring that policies, procedures and directives are applied by all staff members.
  • Writes and revises information-management and communication procedures.
  • Sets goals and priorities and determines the resources required (technical or relays) to achieve the objectives based on the Information Management strategy.
  • Implements, manages and monitors projects and programs related to the Information Management; briefs and trains Staff.
  • Ensures information (electronic and paper documents) is shared among staff members.
  • Manages and monitors computer tools such as SharePoint, databases (IBM Lotus Notes)
  • Independently initiates, drafts, edits and finalizes correspondences, presentations, decision making
  • documents, and other documents; prepares briefing files.
  • Oversees the distribution of mails, appointments for the Management team, the organization of
  • external meetings and events, and welcoming of visitors.
  • Ensures the record management and archives are well maintained, stored and accessible according to the institutional policy and directives.

Qualifications

  • University degree or equivalent certification, master degree an asset.
  • Minimum 3-5 years’ experience as Assistant or similar function, preferably in an international NGO.
  • organization or company.
  • Fluency in English and Thai a must. Other languages an asset.
  • Advanced computer skills including Microsoft Office Suite, SharePoint, and Web-based
  • Strong communication and highly organizational skills.
  • Analytical skills and ability to produce synthetic documents or instructions.
  • Excellent attention to detail and problem solving skills.
  • Service oriented attitude.

Salary: Up tp 45k

Location: Bangkok

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