APAC Portfolio Management Specialist - Technology - Smart Search Recruitment

Our client is a fast-growing technology company specializing in high-performance AI infrastructure and computing solutions. The company develops and operates advanced GPU-powered data center infrastructure, providing scalable computing capacity to support AI development, large-scale workloads, and enterprise applications. With a growing presence across Southeast Asia, the company is focused on expanding access to next-generation AI technology and building reliable, high-performance computing infrastructure for the future. Currently, they are seeking an APAC Project Portfolio Management Specialist to help coordinate both internal and external stakeholders.

The APAC Project Portfolio Management Specialist will support the CTO in coordinating the GPUaaS project portfolio across Asia Pacific, connecting internal teams, suppliers, and delivery partners. The role will track project progress, supply chain and logistics activities, warehousing, contracts, and support the CPO with end-user SLA charges and billing. This will involve the following key responsibilities:

• Consolidate project plans and updates, track milestones, cross-project dependencies, risks, and open actions, and highlight issues requiring CTO attention.
• Follow up on project issues and resolutions, ensuring action owners complete agreed actions on time.
• Coordinate technical, operations, procurement, finance, and delivery teams to align project information and delivery arrangements.
• Organise discussions, record decisions, and follow up with action owners on agreed deadlines.
• Track materials and purchase orders, including models, quantities, delivery dates, shipping, warehouse receipts, stock, and site handover.
• Reconcile delivery records and flag material shortages, discrepancies, or delays.
• Confirm supply commitments and delivery plans with suppliers and project partners, aligning supplies with site schedules.
• Check delivery and acceptance records and follow up on supply issues and corrective actions.
• Maintain contract registers and versions, and coordinate contract review, approval, signing, performance tracking, changes, renewal, and archiving.
• Track contract scope, acceptance conditions, SLAs, payment milestones, and obligations, and flag upcoming actions.
• Support the CPO in checking service fees, SLA charges or credits, billing statements, and invoice details against contracts and service records.
• Coordinate billing discrepancies, follow up on customer confirmation, and retain supporting records.

Qualifications:

• Qualified to degree level in a technology or related subject with preference to those with graduate level degrees. 
• Experience coordinating projects, supply chains, or contracts across multiple projects.
• Experience in data centers, IT infrastructure, or cloud services is an advantage.
• Strong written and spoken English for emails, contracts, and meetings.
• Knowledge of a Southeast Asian local language is an advantage.
• Ability to coordinate across countries, functions, and external partners.
• Clear communication skills, with the ability to align priorities and follow through on actions.
• Proficiency in Excel and office tools to maintain accurate materials, contract, and billing records.
• Ability to prepare concise project updates and maintain accurate documentation.
• Understanding of contract obligations, delivery processes, and billing processes.
• Organized and accurate with numbers, proactive in escalating issues, and careful with project information.
• Female candidates are preferred for this position.